Warnings
The Warnings tile in the management environment lets you configure pop-up notifications that staff see when they log in. This is useful for communicating important announcements, usage rules or acceptance of terms.
When to use warnings
- Acceptance of terms of use or codes of conduct
- Notification of changes to the privacy policy
- Technical announcements (maintenance, updates)
- Safety reminders about AI use
Configuring a warning
The Warnings tile is located in the management environment.
- Go to the management environment
- Select the Warnings tile
- Enter the desired pop-up text in the Staff section
- Choose the frequency:
- Once – the pop-up is shown only at first login
- Periodic – the pop-up recurs after a configurable number of months
- Click Save
Frequency options
| Frequency | Behaviour |
|---|---|
| Once | The message is shown once (at first login) |
| Periodic | The message recurs after the configured number of months |
For Periodic, you can set an interval between 1 and 120 months.
Leaving the text empty
If the pop-up text is left empty, no warning is shown for staff. This is useful for temporarily disabling a warning without deleting the settings entirely.
See also
- Privacy Protection (PII) – detection of personal data in chat messages