New employees get up to speed faster with welcome emails and onboarding

Administrators can now invite new users and help them find their way around AI-Public even more easily.

Date: 2026-07-02

Category: News

A smooth start is essential for the successful and safe use of artificial intelligence within public organizations. That is why we have expanded user management in AI-Public with two valuable features: direct welcome emails and streamlined onboarding.

Administrators can now send a personal welcome email immediately when creating employees, or at a later time via the employee list. In this email, employees receive their login details and a clear explanation of the platform. The action button in the employee overview also makes it easy to keep track of the sending status and the content of the emails that have been sent.

In addition, as an administrator you can now set up a mandatory onboarding video via the Onboarding tile in the admin environment. New users will see this video during their first sign-in and can only continue after they have watched it in full. This is ideal for immediately introducing employees to guidelines for confidential data use, municipal policies, or practical basic tips for writing clear public-facing communications.

With these updates, we are helping ensure that public-sector professionals can get started with AI-Public well-informed and productive from day one. Want to prepare a video right away? Make sure the desired video has been published in video management and marked as a suitable onboarding video.