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Google Calendar Integration

The Google Calendar integration gives the AI assistant read-only access to your primary Google Calendar. This lets you ask questions about your appointments, search your calendar and view your schedule. The integration cannot create, change or move appointments.

Requirements​

  • Your administrator has made Google Workspace and the Google Calendar integration available for your environment.
  • You are allowed to use integrations in your environment.
  • You have a Google account with a Google Calendar.
  • You choose an available AI model that can use tools. The integration is not limited to OpenAI.

Available functions​

FunctionDescription
google_account_profileRetrieves the profile of the linked Google account
google_calendar_list_eventsSearches and shows appointments within a period (up to 25 per request)
google_calendar_get_eventReads the details of one appointment

Usage examples​

Viewing your schedule​

  • "What is in my calendar this week?"
  • "Do I have any appointments tomorrow afternoon?"
  • "Which appointments do I have next week?"

Searching appointments​

  • "When is my next meeting with the management team?"
  • "Find appointments about the budget debate"
  • "Which appointments with the alderman are scheduled in December?"

Requesting details​

  • "What are the details of my appointment at 14:00?"
  • "Where is tomorrow morning's meeting?"
  • "Who is invited to the steering group meeting?"

Getting started with Google Calendar​

  1. Open your profile menu and go to Preferences.
  2. Under Tools settings → Integrations, in Provided by your organization, turn on the switch for Google Calendar.
  3. Sign in with your Google account and grant permission for read-only access to your calendar.
  4. Start a chat and ask your question. Google Calendar is now available in your chats by default.

You can also click Google Calendar in the Tools block on the dashboard. You will then sign in to Google if needed, and a chat with this integration starts immediately.

Privacy and security​

The Google Calendar integration only requests read access:

  • ✅ View and search appointments in your primary calendar
  • ❌ No creating, changing or deleting appointments
  • ❌ No sending invitations

Access tokens are encrypted and stored server-side only. If you turn off the last Google connection in Preferences, the connection to your Google account is removed. You can also revoke access via Google Account Security.

Use cases​

  • Daily overview: Quickly see what is planned today or this week
  • Preparation: Retrieve details of upcoming meetings
  • Planning: Check at which times appointments are already scheduled

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